Party Planning

Planning the Perfect Party

Party planning requires a game plan. It takes a great amount of patience, organization and effort. Many people don’t know where or how to start.

Success is in the details

At Totally Promotional, we pride ourselves on making our customers’ events unique. We’ve worked with thousands of event and wedding planners to give their parties a memorable touch! We continue to offer the latest trends in custom printing and endless color options to accent any theme. Through our experience in the party planning industry, we’ve picked up a few tips that we are happy to share with you!

Keep a list

The best way to start party planning is with a complete checklist. This will help you stay organized with what is done and what you need to do. To host a great party for your guests, we suggest you start planning at least one month in advance.

Party Planning Checklist

Click on the checklist above for a printable view.

Food and drinks

Let’s start with one of our favorite topics: Food. The most difficult but important step of party planning is crafting a great menu. Finger foods are great for snacks and usually easy to make. They are equally easy and delicious for your guests to eat. Have fun with it by matching the food with your theme!

If serving indoors, keep gooey food or drippy sauces away from expensive rugs and furniture. Think about how you will serve snacks and drinks. Do you need sample size bowls, cups or coasters? Consider custom stadium cups or can coolers, which double as party favors your guests can take home and reuse! The design tool at allows you to easily personalize favors and accessories for your party. Choose to customize your items with one of our templates or submit your own artwork to us.

Also, make sure to have enough food for your guests. You don’t want anyone to go away hungry!

Football Theme Party Signs  Party Favor Cups

Set the mood

When deciding location and a setting for your party, choose an area that will keep your guests relaxed and comfortable. Arranging a great atmosphere can absolutely make your party! Having a festive party with decorations and music will place every guest in the right mood. Consider using a custom banner or DIY signage as backdrops or a fun photo booth. You might also want to add creative lighting to enhance the atmosphere. Be sure to provide enough seating!

Request their presence

Now for the invitations. First impressions are very important so be creative! Be sure to include the details such as when and where, and the reason for the party.

Backyard BBQ Koozies  BBQ Birthday Party Favors

Be a responsible host

As a host, all aspects of the party are your responsibility. If you are providing alcohol, or if your guests are bringing their own, make accommodations ahead for anyone who needs to stay over. Don’t let anyone drive home if they’ve been drinking!

Party Planning Display

The possibilities are endless when it comes to party planning. Paying attention to details will make your event fabulous!

Totally Promotional is running a “Plan the Perfect Party” Pinterest Contest. You could win a $250 Totally Promotional Gift Card!  This is a great way to jumpstart your party. Enter now! A winner will be chosen Aug. 5, 2014!
* This contest has ended and the prize has been awarded. You can see all current contests on our contests and promotions page.

Party Planning Contest


Comment below with your best party planning tips and check out the Totally Promotional Pinterest page for more great ideas!

Images shown are from Grayson’s 1st Birthday Bash and Backyard BBQ via


  • Reply
    Steele Honda
    February 26, 2019 at 11:49 pm

    I like the tip where you said that you should choose a location that will keep your guests relaxed and comfortable. My best friend and I are thinking about throwing a graduation party, and I think having an outdoor party would be a lot of fun. In my opinion, if you put effort into the planning and location people will be able to see that and appreciate it.

    • Reply
      Shelley Grieshop
      February 27, 2019 at 6:56 am

      Hello Steele Honda!
      It’s good to hear from you and thanks for reading our blog. I’m glad you found it helpful. Outdoor parties can be awesome if properly planned. I’m sure your graduation party will be fantastic whether it’s held indoors or out. Please let me know if you have any questions about our graduation products or anything else we offer at Totally Promotional. We’d love to help make your graduation party the best ever!


      Shelley Grieshop
      Totally Promotional

  • Reply
    Party Planner Wollongong
    November 2, 2018 at 6:06 am

    Thanks for sharing this checklist, it really helps to organize everything.

    • Reply
      Shelley Grieshop
      November 2, 2018 at 7:22 am

      Thanks for responding! I’m very glad you find our checklist valuable. It can be quite stressful to organize a party without a to-do list!

      Please visit our blog again soon!

      Shelley Grieshop
      Totally Promotional

  • Reply
    Party Warehouse
    September 28, 2018 at 3:02 am

    Nice tips on party planning and execution, keeping a checklist always helps.

    • Reply
      Shelley Grieshop
      October 1, 2018 at 7:10 am

      Thanks for your kind comment! So glad to hear you enjoyed the party planning blog. You are definitely right; a checklist is a must when planning all types of celebrations!

      Best wishes,

      Shelley Grieshop
      Totally Promotional

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