Wedding coffee bar ideas to perk up your party!

Your wedding coffee bar will be the talk of the town if you follow a few simple steps to make it unique.

The concept of a wedding reception coffee bar is fairly new so there’s not a lot of guidance out there. You can use a coffee catering service or hire a barista to create the drinks on site. But you’ll still need key ingredients, supplies and a great presentation to pull it off.

Michelle Breaud of Douglasville, Ga., and her husband planned a DIY coffee bar at their December 2019 wedding. She shared her idea for their “coffee and cake” wedding reception.

“I am doing a night-time reception so I’m serving coffee, cocoa and snacks,” Breaud explained prior to the wedding.

Breaud set aside a special area for the coffee bar and the customized mugs she gave her guests to use and take home. Several types of coffee were delivered to the reception.

Tips for your wedding coffee station

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Stick with your wedding theme

Create a coffee bar that aligns with your wedding theme, whether it’s rustic, beach party, whimsical or Bohemian! It’s important that your colors and design are consistent for your wedding coffee bar, wedding guest favors and decorations.

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Create a foundation to build on

Start with a personalized tablecloth that coordinates with your wedding colors. It can be plain or printed with your monogram, names or a coffee-related design. Be sure it properly fits the table you plan to use.

All of the table covers we offer include liquid-repellent protection built into the fabric for easy cleanup.

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What is needed for a coffee bar?

The types of condiments you’ll need for your coffee bar will depend on what you’re serving. Are you sticking with a plain brew to serve hot or iced, or going all out with lattes, expressos and other java creations?

You might want to add hot cocoa or other custom drink mixes to the list for children or non-coffee drinkers. Here are the most recommended coffee flavorings, toppings and sweeteners:

Flavorings

• Cinnamon
• Cinnamon sticks
• Nutmeg
• Regular or flavored creamers
• Pumpkin pie spice
• Cocoa powder
• Flavor shots: Hazelnut, amaretto, coconut, vanilla, butter pecan

Toppings

• Whipped cream
• Chocolate syrup
• Caramel sauce
• Marshmallows
• Sprinkles
• Chocolate shavings
• Crushed peppermints
• Grated cinnamon

Sweeteners

• Granulated sugar
• Sugar substitutes
• Maple syrup
• Honey

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Add snacks that pair well with coffee

You can exclusively serve coffee if you don’t want to upstage your meal or if you have other food options planned. If not, there are a few snack items that are perfect for your wedding coffee bar. I recommend mini cupcakes; donuts and muffins; biscotti, personalized chocolate treats; custom cookies; and glazed nuts.

It’s a good idea to label your food items to warn guests who may have allergies.

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Order customized coffee bar supplies

Take it up a notch and order personalized plastic wedding cups and other coffee bar supplies. Custom wedding paper cups are also a fantastic and budget-friendly option.

I also highly recommend ordering custom ceramic mugs that guests can keep as favors.

Breaud said it was easy and affordable to order the mugs she wanted at Totally Promotional.

This site was easy to navigate and customize my project. The prices were so much better than other sites. I loved all the designs you had to choose from.

Michelle Breaud, soon-to-be bride from Douglasville, Ga.

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Don’t forget the personalized napkins!

I also suggest using personalized foil-stamped napkins for a touch of elegance. Place the same artwork design on your mugs and napkins for a uniform look.

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Create a wedding coffee bar sign

Make sure your guests can find the special treat you have for them! Place a sweet and inviting message on a chalkboard or customized wedding banner near your coffee bar. A small, photo frame displaying your phrase can be placed on the table if there’s room.

Need a cute or sassy saying? Here are a few I really like:

Favorite coffee bar sayings

• “Love is brewing”
• “Thanks a latte for joining us”
• “The perfect blend, (your names), (your wedding date)”
• “Thank you for bean here!”

You can do this!

Creating a beautiful and memorable wedding coffee bar isn’t difficult. I hope these suggestions give you inspiration and make your coffee bar a special part of your wedding celebration.

Don’t forget to order your supplies early! Browse our custom wedding items for your coffee bar, guest favors and much more. Our staff of wedding experts is available to help you tie the knot in style and make memories that last a lifetime!