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We all know there’s a lot of work that goes into planning a wedding. From deciding on the type of frosting for the cake to picking out the first dance song, there are so many little details to iron out before the day of the ceremony.

The planning process can also bring a lot of stress for those involved. But if you start selecting your vendors early enough, it doesn’t have to. Check out this Vendor Booking Timeline from WeddingWire to see when you should start making each and every nuptial decision. Then consult the list of vendor tips below to make sure everything goes smoothly up until it’s time for you to walk down the aisle.

Wedding Timeline

Tip #1: Booking the Venue

wedding timeline - venue
Photo Courtesy: Wedding Wire – Ocean Key Resort & Spa in Key West, Florida

One of the first steps in the planning process is to decide on where you want to be married. Are you looking to give the celebration an urban feel at these New York or Chicago wedding venues? Or are you looking to wed in the presence of a gentle ocean breeze at one of these L.A. wedding venues?

Whatever location you prefer, make sure to consider factors like the size of the venue and nearby hotel accommodations. If your guests are traveling a far distance to be a part of your special day, it’s necessary to ensure lodging is ready and available. Oftentimes, hotels will allow you to reserve blocks of rooms at a discounted rate as long as you inquire about it well in advance.

Tip #2: Selecting a Photographer

Wedding Timeline - photographers

This is one detail of your wedding day that you’ll actually want to spend a decent amount of money on. The special moments that are captured the day of your nuptials will be well worth the price tag when you’re able to look at them through the years and relive the memories. Set up a meeting with your photographer to share a solid understanding of what your vision for the big day is. Be sure to ask plenty of questions like where their expertise lies, how you’ll receive the photos afterward, and if there are any customization options available for their wedding packages.

Tip #3: Ordering the Cake

wedding timeline - cake
Photo Courtesy: Wedding Wire – Sucrette, Tailored Confections in Miami, Florida

Already plotting to throw cake in your spouse’s face at the reception? Don’t get too far ahead of yourself before you decide on the style and flavor you’ll be having. The first thing to consider is the theme of your upcoming wedding. For example, if you’re going with a green color palette like this year’s Pantone Color of the Year, it’s ideal to make sure the cake also reflects the style. Another important thing to consider is your choice of frosting. Although buttercream tends to taste better than fondant, there’s a risk of it melting during the reception. On the other hand, fondant can allow your cake to look more like a work of art and will certainly hold up throughout the duration of your special day.

Tip #4: Choosing the Wedding Favors

wedding timeline - favors

The favors you choose will be a treasured gift that guests can bring home to reflect on the memories made on your special day. Important things to consider before ordering is how well the favors fit into your overall wedding theme and if they’re affordable for your budget. One popular idea to help you begin brainstorming is a personalized wedding koozie® like these from our vendor Totally Promotional.

No matter how you tackle the wedding planning process, the most important thing to remember is to have fun and enjoy every moment. You’re about to take a major step in life, and it’s the opinion of the person you’re standing with at the end of the aisle that matters the most.


WeddingWire is the largest network of local wedding vendors, and its dedicated team of editors aim to provide the very best wedding ideas and inspiration from across the web.

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