Plates FAQs

Below you will find everything that you need to know about ordering custom printed plates from Totally Promotional!
Phone (toll-free): 1-866-795-4657
Phone (local): 567-890-6042
Fax: 419-586-6589
Email to: Customer Service
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Please check out the Contest & Promotions page of our website for all promotional codes and offers.
We do not offer specific programs or special discounts for charitable organizations or military personnel. However, please submit your request to our Customer Service Department and we will let you know if we can help in any way. has samples available to customers upon request. Click here to fill out our form with your required information; some limitations and charges could apply.
Start your order by choosing a plate, the quantity and a desired production time. Next insert your zip code and select a shipping method. Then choose the color of the product (unless the product is color specific) and an imprint color. You can choose to customize your plates with a design from our gallery of custom-designed artwork or email your artwork to us at a later time. If you’d like, you can upload your artwork or describe to us your plates design in the "Special Artwork Instruction" box and one of our graphic designers will help you create it. We prefer to receive EPS, AI and PDF vector formats but can sometimes accept JPG and PNG files in high resolution.

You also can click here to email your artwork.
Yes. Simply specify the changes you wish to make in the “Add Special Request” section when you go to checkout.
We recommend you send vector files, including EPS, AI, PSD or PDF formats. If those are not available, please send us the highest resolution file you have. Our production method requires at least 150 dots per inch at print size. A low resolution file may need to be converted or your artwork may need to be redrawn. Converting or redrawing artwork could add extra time to production and require an additional charge. We offer to typeset text and create simple artwork at no charge.
We have about 250 fonts to choose from for your plates in our Font Selection section. If you want to use your own specific font, you must first convert it to outlines (graphics) in programs such as Adobe Illustrator or Corel Draw before sending it to us. We have other fonts not listed in our library; if you submit a font name, we will use it if available or search for something similar.
Click here for our plates artwork tips. You also can contact our graphic designers for free artwork advice.
Our Design Ideas Tool is a gallery of pre-created designs that can be used to customize your plates with names, dates, events, etc. All you need to do is choose a category to browse, select a design you like, add your information into the text fields and preview it.
We never knowingly reproduce copyrighted material and will not accept any liability for copyright infringement while producing your plates order. It is the customer’s responsibility to obtain proper permission for reproduction of logos, trademarks and copyrighted material.

We will consider but cannot guarantee the use of submitted artwork that is similar to the copyrighted or trademarked design you desire. Our graphic artists can help you create a design to your satisfaction.
Your FREE proof will be sent to you through email. When you receive the proof, please contact your graphic artist to approve your design or have changes made to your satisfaction.
Yes. You can work with your graphic artist to change the item color or imprint color on your plate proof.

Note: Due to the variations and settings in each computer monitor, the actual item and imprint color may be slightly different than what you see on your computer screen.
The artwork we receive is generally kept on file for about two years.
The product color and imprint color with the highest contrast are usually best (ex., a black cup with a white imprint color). When selecting an imprint color, you can check our Low Contrast Color Chart on the Product Details page to see which imprint colors are not recommended with your product color.
Our plastic plates are made of high-density polyethylene and high-impact polystyrene. They are available in banquet, lunch and dinner sizes. Our paper plates are coated and available in dinner and lunch sizes.
Yes! Just choose the number of plates and the color(s) you desire. You must order a minimum of 100 plates per color. No additional charges are applied if you order multiple plate colors of the same item if they have an identical artwork and imprint color.
An "imprint" refers to the 1-color design, logo or text that is printed on your product. You can choose a design from our Design Ideas gallery or send us your own artwork.
Totally Promotional uses pad printing to imprint on plates. Pad printing involves the use of a soft silicone pad to imprint an image on the plate’s surface.
Unfortunately, no. Our paper and plastic plates can be imprinted with one color. However, we offer a variety of imprint colors to choose from on each item's Product Details page.
The colors that appear on your computer screen or on a copy that you print out will not be the exact Pantone Matching System Color of our products or imprint because all printers and monitors are calibrated in different manners. We suggest you request a sample.
Our full line of products and imprint colors are available in a variety of colors. However, we can’t provide an exact Pantone Matching System Color match on our 1-color imprint plates.
We cannot guarantee color-matching from one product to another or from product to imprint color due to the various printers and printing methods per product. We suggest you request a sample.
Yes. The minimum order quantity can vary and is listed on the product details page for each item.
The estimated delivery cost for your plates order is shown after you choose a product. Click on the item you would like to customize, enter the desired quantity and your zip code. The various delivery methods and costs will be shown.

It is important to contact your account representative if you need a special delivery method or have special delivery instructions for your order.
Guaranteed Delivery Dates
Your Guaranteed Delivery Date is the date you will receive your order when choosing rush production and/or rush delivery times. This date could change if adjustments are made to the order/artwork after the initial proof, depending on when the order is finalized. Fees for our rush service will be refunded if your order does not arrive by the guaranteed date.

Estimated Delivery Dates
This is the approximate arrival date of your order when using Standard Production and/or Standard Delivery methods. This date could change depending on current production capacity, adjustments to artwork after the initial proof, and when your order is approved and paid. If you need a guaranteed arrival date, we recommend you select rush production and/or rush delivery times.
All of our orders are delivered via United Parcel Service (UPS), the United States Postal Service (USPS) or DHL from our production facilities throughout the United States. All orders ship via ground service unless an expedited method is chosen or requested by you to meet an event date. All quoted delivery costs are estimated and can vary.
The arrival date of your plates order depends on a few factors:
  • The day and time that your plates order is approved. Your chosen artwork, delivery method and payment data must be approved by 12:00 noon Eastern Time on business days.
  • The chosen delivery location. Typical transit times are one to six days, depending on location. You also can check the estimated delivery date on the product page.

Once your order leaves our production facility, all delivery mishaps are the responsibility of the delivery carrier, United Parcel Service (UPS), the United States Postal Service (USPS) or DHL.
Our products are delivered by UPS, USPS or DHL. An order tracking number with letters and numbers that generally begins with “1Z” is likely a UPS shipment. A tracking number with all numbers that often begins with “94” is likely a USPS shipment. A tracking number starting with “93” is likely delivered by DHL.
We can take requests for drop shipping (delivering to a location that is not your own, ex., delivering directly to a client or customer's location) and can ship multiple products to multiple locations. However, this may incur an additional cost to you. You must send an Excel spreadsheet or Word document with the full ship-to addresses and specifications if your plates are being delivered to multiple locations.
Yes, we can accept blind shipping requests. You must indicate this on your order or discuss it with your sales account agent. Please be aware that we cannot 100 percent guarantee that your plates order will ship blind due to the process of delivering our products.
You must contact your account representative for any changes you seek to make to your order. Once your order is in production, we may not be able to accommodate those requests.
We currently cannot ship plate orders to Canada but are working to change this.
Yes, we ship our plates throughout the U.S., including to military APOs. Due to military requirements and rules, we cannot guarantee when your order will be received but can guarantee the date it will ship.
The date your plates order will arrive is based on several factors:
  • The production time you choose. (Production deadline is 12 p.m. Noon Eastern Time.)
  • The delivery method and location where your plates will be shipped.
  • The day and time your proof is given approval. Production will not begin until your proof nets approval.

Check the status of your order by entering your order number and the email address of the person who placed it.

* Production and delivery times are based on standard business days.
Our production time is the period it takes to produce and print your plates order in our production facility. The time is based on business days, Monday through Friday, excluding holidays.

We require that your FREE artwork proof be approved and your payment processed before 12 p.m. Noon Eastern Time before production can begin. Our Product Details page displays your current production time options and the estimated delivery date for your plates order, depending on the location to be shipped.
You will receive a confirmation email after placing your order online. Email messages can land in junk/spam folders so we recommend you check those folders if you haven't received your confirmation email.

Please note that this email is not a confirmation that your order is in production. If you did not approve your order when placed online, you may receive a proof via email that you must approve before we can begin processing your order.
We recommend you contact your account representative for any changes to your plates order. You have the ability to make multiple changes to your order during the proofing stage. However, after it is in production we may not be able to accommodate any requests.
New laws now require that applicable sales tax be applied to online orders. Totally Promotional calculates sales tax at the time of purchase, in accordance with applicable state and local laws. The amount of the sales tax charged will be shown in the order confirmation sent to your email. For further information, visit the Sales Tax section in our Terms and Conditions.
We accept most major credit cards. Those cards include American Express, Visa, MasterCard and Discover. Our company also accepts purchase orders for products purchased by schools, government agencies and others with restricted payment options.
We do allow eligible customers to pay via Net 30-Day terms and/or purchase orders. In order to be considered, you need to place an order through our website and choose the "pay later" option so we have the full details of your planned order. Let your assigned Account Manager know that you want to apply for Net 30-Day terms or pay by purchase order, and a form will be sent to you to fill out or you may access it here. Your information must be reviewed and approved before we can proceed with your order. If you want to pay with a purchase order, you must first be approved and are required to send a copy of your signed PO with an amount that matches your online order.
If you place an online order and are given the option to “Approve Design” online, your order is considered finalized when you:
  1. Click “Approve” for the artwork
  2. Enter credit card payment information on the checkout page
  3. Click on “Place Order”

If you choose the Pay Now option at checkout, but were not given the option to approve your design online during the checkout process, you will be assigned to an Account Manager who will email you a proof and sales order to review. To finalize this type of order, you need to email your Account Manager with approval of your proof. We cannot put this type of order into production until we have written (email) proof approval and have processed your payment.

If you choose the Pay Later option at checkout, you will be assigned to an Account Manager who will email you a proof and sales order to review. To finalize this type of order, you will need to pay for the order via the payment link that your Account Manager will send you. Once your payment is submitted, it is considered approval of the proof and the order will be sent to production. If proof approval is emailed and payment has not been made, the order cannot be sent to production.
Yes! You can order the exact amount you need as long as it is above the lowest minimum quantity shown.
Simply add a space(s) before and/or after your text by using the space bar on your keyboard when entering text into a specific field.
If you do not want to include a certain text field on your design, simply leave the field blank/empty.

Your design will appear exactly how you type it in the fields. You can click the "View Design" button to preview how your design will look.
Making the appearance of your text in any field smaller can be done by adding equal amounts of space before and after the specific text. You can use the space bar on your keyboard to add these spaces.

For example, if you would like the name "Kim" to be smaller in size, simply add a space before and after "Kim."

Please note that we do have a maximum character limit and minimum text size. If you exceed any of these limits, you will receive an error message.
Due to how the text conforms to fit within the available text area, you currently cannot make your text larger. If you would like your text to be larger, please note this as a special request and one of our talented graphic designers will make the adjustment and send you a proof to approve.
You can try changing your text to all capital letters, or add spaces before and/or after your text to move it to the right or left to avoid overlapping. If you still cannot get the design you love, please describe the desired changes as a special request and one of our graphic designers will adjust it for you and send you a proof to approve.
If you would like to switch the information that you are prompted to give in the text fields, simply type the names where you want them to appear.
You cannot change and/or add any additional text fields at this time. However, you can input different text than we have labeled.
If possible, try a shorter version of your name or a nickname. For example, "Kimberly" could be shortened to "Kim." If you do not want to shorten your names or cannot get the design to work with your names, describe your desired design changes as a special request in the order process and one of our graphic artists will make the adjustment and send you a proof to approve.

Please note that your credit card is not charged until after you approve your proof and the order goes into production.